Position Details
Position Details
| Job Title |
OFFICE ASSISTANT |
| Position Number |
8300236 |
| Job Category |
University Staff |
| Job Type |
Part-Time |
| FLSA Status |
Non-Exempt |
| Campus |
Rogers Park-Lake Shore Campus |
| Department Name |
COMPUTER SCIENCE |
| Location Code |
COMPUTER SCIENCE (02132A) |
| Is this split and/or fully grant funded? |
No |
| Duties and Responsibilities |
- Coordinates the graduate programs in Computer Science;
- Assists the Graduate Program Directors with monitoring the progress of M.S. and Ph.D. graduate students towards graduation;
- Assists the Graduate Program Directors with the recruitment of new applicants to the graduate programs;
- Assists the Graduate Program Directors in responding to student queries;
- Assists the Graduate Program Directors in outreach to alumni and keeping track of alumni;
- Monitors the Graduate Admissions portal for new applicants and assists with outreach to incomplete applications;
- Coordinates new international applications with the ISSS office;
- Processes stipends and tuition reimbursement for support of new and continuing graduate students;
- In consultation with the Chairperson/Program Director, monitors the Graduate Activity Fee budget account;
- In consultation with the Graduate Program Directors, assists with assignments of teaching assistants.
- Assists with registration of graduate students, and performs other duties as required;
- Assists and coordinates departmental events such as new student orientation and end-of-semester celebration;
- Assists with maintaining and updating the graduate website and graduate handbook;
- Assists the Administrative Assistant as needed;
- Performs other duties as assigned.
Cyber Security Center Support:
- Support the Loyola Center for Cybersecurity. Key responsibilities include
- Assist the Director of the Center in all administrative duties including course and program updates with various university organizations
- Organization and support for Center activities, including but not limited to, CAE designation; cybersecurity club assistance with room scheduling, catering, and others; cybersecurity seminars
- Assist with managing CyberSecurity Lab space, budget, and manage ordering and inventory of all equipment
- Resource for students needing access to department resources, Center faculty, etc.
|
| Minimum Education and/or Work Experience |
High school diploma or equivalent and one year of related experience in an office setting. |
| Qualifications |
- High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
- Ability to communicate to all levels of administration.
- Excellent organizational skills and punctuality.
- Excellent communication skills and the ability to Interact with individuals at various levels throughout the university.
- Positive attitude and the ability to adapt to a dynamic work environment.
|
| Certificates/Credentials/Licenses |
None |
| Computer Skills |
Intermediate MS Word processing, MS Excel Spreadsheet, MS Outlook, MS PowerPoint. Adept user of Internet, e-mail and similar systems. Experience with web content management preferred. |
| Supervisory Responsibilities |
No |
| Required operation of university owned vehicles |
No |
| Does this position require direct animal or patient contact? |
|
| Physical Demands |
Repetitive Motions |
| Working Conditions |
None |
| Open Date |
11/06/2024 |
| Close Date |
|
| Special Instructions to Applicants |
|
| Diversity and Inclusion Statement |
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors
diversity, equity, and inclusion
. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive
benefits
centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
|
| Quick Link for Posting |
https://www.careers.luc.edu/postings/29715 |
|
Loyola University Chicago
tuition reimbursement
Nov 14, 2024