Development Coordinator

This position is a member of the Philanthropy Alumni and Engagement Team (PAE) and subject to joint management by the University of Arizona and the University of Arizona Foundation as specified in the restated Development Services and Asset Management Agreement dated July 2, 2021.

The College of Medicine provides state-of-the-art programs of medical education, groundbreaking research opportunities, and leading-edge patient care. A strong engagement and fundraising program is a critical component of the College's strategic plan. Increased private philanthropy from alumni, grateful patients, community members, institutional funders, friends, and other constituencies is vital to the College's future impact on the health of people in Arizona, the nation, and the world.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Deliver professional and effective customer service with all interactions.
• Provide administrative support for the Senior Director of Development and direct reports.
• Assist in projects to support PAE under the direction of the Senior Director of Development.
• Ensure office operations follow PAE and department policies and procedures.
• Manage Senior Director of Development's calendar to include donor visits and internal meetings.
• Schedule meetings and appointments as requested by supervisor.
• Arrange or direct arrangement of minutes, notices, manuals, agendas and correspondence for development meetings and other related meetings dictated by supervisor.
• Oversee the COM-T development general email account, follow up on general correspondence and distribute emails to appropriate team members as needed.
• Serve as a liaison between the PAE and the College of Medicine - Tucson. Represent the PAE within the College of Medicine - Tucson.
• Serve as the COM-T liaison for annual giving.
• Assist Senior Director of Development in the new hire onboarding process.
• Administrative lead for tracking faculty development referrals in Lynx.
• Arrange development officer meetings, training seminars, and other meetings as requested.
• Assist in supporting unit development team priorities and events.
• Utilize Lynx CRM database for preparation of gift acknowledgment letters and background materials in accordance with PAE and College standards and procedures.
• Enter development staff activity and other information into Lynx database, as requested.
• Work with PAE to generate lists for the purpose of gift acknowledgments.
• Generate and mail stewardship-related correspondence in consultation with the Stewardship Officer and Development Officer.
• Coordinate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc for the COM-T development team.
• Complete gift transmittal forms and non-gift deposit transmittal for Financial Services.
• Responsible for collaboration with Central PAE Finance and COM-T Finance office on new project requests.
• Submit proper financial service requests and paperwork for employee travel arrangements and reimbursements.
• Partner with college/unit business managers and Deans office to reconcile financial accounts.
• Submit help desk requests for PAE related issues or questions.
• Maintain office supplies and stationery as needed.
• Update and organize office files, including shared drives.
• Screen and direct phone calls to the appropriate staff member.
• Travel between main campus units/departments/offices as required.
• Perform other tasks as assigned.

Knowledge, Skills, and Abilities

• Ability to learn and follow established University and Foundation policies and procedures to complete work.
• The ability to explain and respond to inquiries from a variety of sources based on the established policies.
• Excellent writing and proof-reading skills.
• Excellent knowledge of office and administrative procedures and policies. Skill in developing and maintaining good working relationships.
• Excellent interpersonal communication skills, including written and oral communication.
• Exceptional organizational skills: detail-oriented, able to prioritize strategically, and effectively juggle multiple projects simultaneously.
• Ability to effectively communicate. Knowledge of basic accounting.
• Excellent knowledge of office and administrative procedures and policies. Ability to coordinate marketing materials and department website.
• Ability to handle multiple projects.
• Ability to problem-solve and make decisions. Ability to work independently and as part of a team.
• Knowledge of computer programs including MS Office products and CRM software.

• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• High school diploma or high school diploma equivalency is required.