Medical Admin Secretary

Texas Tech University Health Sciences Center
United States, Texas, Lubbock
3601 4th Street (Show on map)
Nov 07, 2024
Medical Admin Secretary Lubbock 39252BR Position Description Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports. Major/Essential Functions Handle appointments and scheduling for Chairman Make travel arrangements for Chair, prepare travel/department documents Provides administrative support for the chairman including transcription of dictation, compiling correspondence, minutes of various meetings maintaining confidential files with in the chairman's office and is the primary liaison with individuals wishing to communicate with the chairman. Prepares monthly directors logs as needed. Process Purchase Orders, Credit Card Purchases as required for the Department of IM. Helps support Department Administrator as needed and participates as a member of the IM Leadership Team. Basic Literature searches for Chair. Composition of letters, emails, memos and Power Point for Chair and Administrator. Maintains basic spreadsheet and data collection/analysis for Chair and Administrator Coordinates and helps support recruitment efforts of the Department, including communication directly with candidates, insurance enrollment, faculty appointments, and credentialing. Coordinates activities/meetings and acts as a point-person for the Department. Required Qualifications High school diploma or GED. At least twelve (12) months experience as a Senior Medical Secretary at TTUHSC; OR Five (5) years experience in a progressively responsible secretarial position with three (3) years in a medical or scientific setting. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=878123 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. jeid-129d75a3dd7f104190968ce5ba2c2182