Inpatient Facility Coding Manager 2

The Inpatient Facility Coding Manager 2 manages the Inpatient Coding Unit. The program and the position supports the clinical enterprise, and clinicians/doctors which include the following pivotal functions. #MGR234

This position is responsible for the operational function and strategic planning for the HIM Inpatient, Coding Unit.

Responsibilities include but are not limited to:

• Manage the Coding Programs that have critical impact upon the organization
• Serves in a leadership role for numerous HIM Committees such as CDI Steering Committee, MQii Committee, DQR Committee, Coding Workgroup and Compliance Committees
• Operational Duties and Project Management
• Education and Development
  
  

Apply By Date: December 4th, at 11:59 PM

Minimum Qualifications: For full consideration, applicants are encouraged to upload their license, certification, and educational degree/diploma if required for the position

• (RHIA) Registered Health Information Administrator OR (RHIT) Registered Health Information Technician OR Health Information Professional with sufficient background, clinical knowledge and understanding of Coding in all areas, both Professional and Technical
• Must have at least one of the following credentials Certified Coding Specialist (CCS) OR Certified Coding Specialist-Physician Based (CCS-P) OR Clinical Documentation Improvement Practitioner (CDIP) OR (AHIMA) Approved ICD-10 CM & PCS Trainer OR Certified Clinical Documentation Specialist (CCDS)
• Demonstrated experience in developing Coding programs
• Demonstrated experience directing, oversight, and strategic planning for current and expanding coding & documentation programs
• Demonstrated experience and knowledge of all medical/surgical specialties, as well as documentation and compliance guidelines
• Demonstrated experience and knowledge of Clinical Documentation requirements and the impact it has on hospital reporting metrics
• Ability to manage a large and complex coding operation, including training, data management and monitoring
• Ability to analyze and interpret standards including CMS, OHS, Title 22, UCDHS policies and procedures to assure coding/charging is in compliance
• Knowledge of business, management principles and budget control
• Ability to interpret statistical data and compile reports for management
• Excellent interpersonal and communication skills
• Ability to express ideas assertively, clearly and concisely both orally and in writing
• Ability to build strong working relationships across all levels of management, staff, faculty and outside entities
• Strong leadership and management skills to provide planning, coordination and direction to departmental staff
• Ability to develop and implement new proposals and programs
• Ability to streamline processes in order to more effectively and efficiently oversee coding and charging activities in the Health System
• Ability to be highly organized and delegate assignments to staff effectively
• Knowledge of priority setting strategies, strong problem-solving abilities and an adeptness at initiating actions for effective conflict resolution
• Ability to exercise exemplary tact and diplomacy when dealing with high level internal and external executives, faculty and outside entities
• Proven ability to transition between projects and multi-task while managing multiple short term and long-range projects
• Excellent presentation skills and prior experience in creating and presenting complex information to diverse audiences including clinicians, executives and executive staff
• Must be able to manage both confidential and routine matters with discretion
• Knowledge of AHRQ, PSI 90 Composite and HAC Reduction Program
• Must be knowledgeable of Institutional goals, principles, and practices of management
• Must be able to function effectively and collaboratively within the dynamics of a complex academic medical center
• Thorough knowledge of healthcare information technology, medical terminology, and of all relevant clinical information systems, with a strong understanding of the application of computational tools to enhance and improve clinical practice
• Excellent communications skills to convey complex information clearly and concisely to all levels of staff and management, with the ability to motivate, influence, and persuade others, and cultivate a strong commitment to efficiency, functionality, and quality customer service
• Demonstrated knowledge of relevant regulatory requirements, as well as related legislative, accreditation, licensing and compliance environments.

Preferred Qualifications

• 5-7 years of demonstrated experience in coding leadership

Key Responsibilities

• 60% - Management of Inpatient, Coding Unit
• 30% - Operational Duties and Project Management
• 10% - Education and Development
  
  

Department Overview

The Health Information Management (HIM) Department is a critical part of the healthcare organization, dedicated to improving patient care, supporting research, and facilitating education through the efficient management of medical records and clinical databases. The department, which consists of over 200 Full-Time Equivalents (FTEs) across diverse units, is responsible for ensuring the accuracy, accessibility, and compliance of patient information, which is crucial for clinical decision-making, billing accuracy, and regulatory adherence.

The department includes key groups such as Inpatient and Outpatient Clinical Documentation Integrity (IP/OP CDI), All Coding Operations, the CDI Coding Quality Analyst Group, the HIM Clinical Analyst Team, and the Provider Advocate Team. Each of these teams plays a specialized role in supporting the organization's health information needs.

IP/OP CDI focuses on ensuring that clinical documentation accurately reflects the complexity and severity of patient care, contributing to appropriate coding, billing, and reimbursement. All of Coding Operations ensures that all patient records are coded accurately according to industry standards and regulatory requirements, supporting billing processes and ensuring compliance. The CDI Coding Quality Analyst Group is responsible for monitoring and improving the quality of clinical documentation and coding processes to ensure accuracy and efficiency. The HIM Clinical Analyst Team focuses on the analysis and optimization of clinical data systems, ensuring that health information is easily accessible and accurate across the organization in collaboration with other department data analysts. The Provider Advocate Team collaborates directly with physicians and other clinical staff to ensure accurate documentation and smooth integration of clinical data into patient records.

Together, these teams ensure that the department not only supports day-to-day clinical operations but also plays a key role in broader strategic initiatives. The HIM Department ensures that data integrity is maintained, healthcare regulations are followed, and operational workflows are optimized to support patient care and organizational efficiency. Through this multidisciplinary approach, the HIM Department significantly contributes to the organization's mission of delivering high-quality healthcare.

POSITION INFORMATION

• Salary or Pay Range: $8,925.00 - $18,675.00
• Salary Frequency: Monthly
• Salary Grade: Grade 26
• UC Job Title: HEALTH INFO MGT MGR 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Full-time
• Shift Hours: (08 hours) Dayshift (7:30 AM - 4:30 PM PST)
• Location: Remote Worksite (Mandatory requirement to be on-site for trainings/team building 1-2x per year)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% remote
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Mandatory on-site training and team building 1-2x per year
• Employee is responsible for any travel & lodging expenses required

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-SS