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Administrative Specialist II

University of Arkansas
United States, Arkansas, North Little Rock
Nov 21, 2024
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Closing Date: 01/22/2025 Type of Position:Staff - Clerical Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Pulaski Technical College University of Arkansas - Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations. UA - Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839. Department:Physical Plant Department's Website: Summary of Job Duties:The Administrative Specialist must have strong organization, customer service and problem-solving skills. The Administrative Specialist II must also have the ability to respond independently to constant challenges and changes while maintaining discretion and professionalism at all times. In order to provide effective and efficient services, the Administrative Specialist II is expected to be flexible, maintain confidentiality and use tact and diplomacy at all times. The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and institution policy. General Responsibilities: Researches various data storage and/or computer records to obtain information and compiles data for reports Assist Facilities staff with travel arrangements and reimbursements Provides reception and general administrative support for the Physical Plant department Responds to inquiries made in-person, by telephone or by email and makes appropriate referrals both within and outside the department Maintain an organized filing system Maintain scheduling appointments Welcoming and assisting vendors and other visitors Maintains all office equipment in working order Ensures supplies and equipment are ordered in a timely manner Participates as needed in campus wide activities for the Physical Plant department Maintains meeting minutes as needed Other duties as assigned Qualifications: Minimum Qualifications: The formal education equivalent of a high school diploma Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft word, excel, access, and power point. One year of experience in specialized or related area applicable to work performed Preferred Qualifications Three years of experience in specialized or a related field applicable to work performed. Additional Information: Salary Information: $25,089 Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants Recruitment Contact Information: Bryan Rusher Director of Physical Plant and Facilities brusher@uaptc.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Motor Vehicle Reports Check University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Crouching, Driving, Kneeling, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking Frequent Physical Activity:Crouching, Feeling, Grasping, Hearing, Kneeling, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Standing, Talking, Walking Occasional Physical Activity:Climbing, Lifting, Pulling Benefits Eligible:Yes