Operations Manager - Hybrid - 132024

The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel. Pulmonary, Critical Care and Sleep Medicine (PCCSM), dynamic nature often necessitates shifting priorities, creating new initiatives, and making changes to personnel and space assignments.

Under the general supervision of the Division Administrator, the incumbent will be responsible for providing the highest quality of analytical, programmatic, administrative and fiscal support to over 84 Faculty, 24 Staff Physicians, 10 VA Faculty, 3 Researchers, 22 Fellows, 6 Post-docs, and 94+ administrative, research and support staff. PCCSM is a dynamic division that changes with the nature and scope of Division and Department of Medicine operations, especially research activities. The Operations Manager is responsible for the administration of the divisional program coordination and management of divisional financial, academic and research programs. Coordinate and develop programs, adhering to program goals and objectives. Evaluate ongoing activities and provide feedback to the Division Administrator to maximize the effectiveness of the programs.

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

• Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training.

• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

• Strong skills in short-term planning, analysis, problem-solving, and customer service.

• Demonstrated ability to supervise, assign work, manage complex workflow and competing priorities.

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

• Solid knowledge of common University-specific computer application programs.

• Ability to use discretion and maintain confidentiality.

• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

• Employment is subject to a criminal background check.